In-person board meetings provide more opportunities for natural conversations and non-verbal cues that aren’t easily replicated in a virtual space. With a little effort and planning nonprofits can continue to maintain an effective meeting environment when changing to a digital format.
Utilizing the best practices of the past makes it possible for virtual board meetings to be as effective as in-person meetings. To ensure that your meetings are effective and enjoyable take a look at these suggestions:
Comprehensive Preparation
Virtual meetings require more thorough preparation than in-person meetings. Before the meeting, directors should receive an agenda that clearly defines the topics for discussion as well as the time limit for each. This will allow them to search for any information needed and prepare questions or ideas before the meeting.
Share Meeting Materials Early
It’s easy to lose your focus during a virtual meeting, especially when you can easily check the internet or social media. It is important to distribute all required meeting materials, documents and documents at the very least one week prior to the session. This will ensure that participants don’t wasting time during meetings and allow them more time to take part in discussions and take decisions.
Use a virtual board-management software platform like OnBoard to allow your board members access to all the needed materials and resources prior to the meeting. By doing this you will be able to avoid the common distractions caused by connectivity issues and technical issues that can delay or disrupt meetings. To avoid such issues request your board management software provider to test https://seboardroom.com/helpful-tips-on-how-to-run-an-effective-virtual-board-meeting all the equipment and links for each participant prior to the meeting.