No matter if you’re transferring high definition video models, 3D CAD designs or other large media files secure file transfer standards are essential to keep your business secure from cyber-attacks. As cybercriminals continue to advance in their sophistication, it’s even more important than ever to follow the most effective practices and ensure that your organization is protected.
Encryption is the safest method of moving files. The data is transformed into a code that is unreadable. If your data is accessed, it won’t function without decryption keys. However, encryption alone isn’t enough and it’s crucial to select a provider that provides complete encryption. This means that even if your data is sent to an email provider (like Gmail or Outlook) it is secure until the recipient opens it.
Access control is another essential feature. This ensures that only authorized users have access to the data and stops unauthorized use of sensitive information. Many secure file transfer software solutions provide various access control features ranging from user authentication, authorization and audit trails.
Monitoring and alerts are also crucial security features. Alerts can inform you of suspicious activity, and can help you identify attacks before they result in data loss or performance issues. It is also beneficial to choose a service that offers real-time monitoring of files moving through the system so that you can quickly spot and resolve any issues that may arise.
Finally, take into consideration the kind of file you’re sending and your company’s regulations. For example, medical information such as financial information, personal data and intellectual property are highly sensitive and typically require specific security. In these situations, it’s best to choose a service that can be customized with the appropriate security settings for your industry.